Continuum of Care

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CHWCoC Letter on Funding Availability

July 5, 2016

To Whom it May Concern,

The Cabell Huntington Wayne Continuum of Care has been notified that funding is available through HUD for the FY 2016 CoC Program Competition.   The Cabell Huntington Wayne Continuum of Care is seeking  LETTERS OF INTENT for this funding by 5:00 PM on  July 14, 2016 and  PROJECT APPLICATIONS  for ALL  PROJECTS by  August 9, 2016  at 5:00 pm.

Funds available for this award have been allocated to a variety of projects over the past 20 years and those projects currently receiving funds will need to request renewals through this process.  

Funds may be used for projects under four program components this year:  Permanent Housing (including rapid re-housing and permanent supportive housing), Transitional Housing, Supportive Services Only, and HMIS.   . 

Eligible Project applicants include nonprofit organizations, States, Local governments, and instrumentalities of State and local governments, and public housing agencies.  For-profit entities are not eligible to apply for grants or to be sub-recipients of grant funds.  All project applicants seeking funding under this NOFA must have a DUNS number and include the number in your letter of intent.  All project applicants seeking this funding must also have an active SAM (System for Award Management) registration.  (SAM replaces the Central Contractor Registration (CCR).  Go to for more information.

The CHWCoC may create new projects through the permanent housing bonus which is up to 5% of the CoC's Final Pro Rata Need (FPRN).  New projects are limited to:
a. new permanent supportive housing projects that will serve 100 percent chronically homeless families and individuals, and  b. new rapid re-housing projects that will serve homeless individuals, including unaccompanied youth and families coming directly from the streets or emergency shelters, and includes persons fleeing domestic violence situations and other persons meeting the HUD definition of homeless.   New projects must meet project eligibility and threshold requirements as outlined in V.G.2.b and 2.c of the 2016 NOFA.

To learn more about the process and to gain a better understanding of the allowable programs, you may access the Notice of Funding Availability for the Continuum of Care Program Competition at the HUD Homelessness Resource Exchange  at  To learn more about the CHWCoC and to obtain a copy of the Strategic Plan for the Continuum, you can contact Jeanie Budrus at [email protected].       

The CHWCoC has a Prioritization and Evaluation Committee that will review the letters of intent, and notify the applicant as to whether the project  1) meets the priorities of the CHWCoC Strategic Plan and 2) meets the requirements of HUD for funding.  Project Applicants must then complete their application (electronic through e-snaps) and the committee will review and rank them for submission.  Applications must be submitted by August 9, 2016 to be considered.  Applicants who are not chosen for submission will be notified by August 29, 2016.

Letters of Intent should be prepared on agency letterhead and 1) sent to Francie Roberts-Buchanan, Director, Information and Referral Service, 455 Ninth Street, Huntington, WV 25701; or 2) e-mailed to [email protected]  and must include the following:

1) The program for which you are applying;
  (permanent housing, transitional housing, supportive services only, HMIS)
2) The amount of funds for which you are requesting;
3) The number of people you propose to serve annually;
4) Any special target populations for which you are serving,
  (individuals, families, chronic homeless, veterans, unaccompanied  youth)
5) Whether the project is new or a renewal;
6) The name, email and phone number for the project key contact person 

Assistance with information on where to access technical assistance on HUD’s website will be provided and a copy of the NOFA including the process for application will be on file in the branch libraries in Cabell and Wayne Counties for public review and application transparency and the CHCH website. .  Further, a copy of the most recent  CoC Consolidated Application is available upon request by contacting the collaborative applicant, which is the Coalition for the Homeless, 627 Fourth Avenue, Huntington, WV  25701.

Letters of Intent must also contain agreement to the following:
1) All clients served by the project meet the homeless criteria as established by HUD.
2) Recipient will enter client data into the CHWCoC HMIS system
3) Recipient will spend funding (should it be received) in a timely fashion, drawing project funds on a quarterly basis at the minimum.
4) Recipient will complete all reporting requirements, including Annual Performance Reports (APR)  as required by HUD and the CHWCoC according to the due dates established.
5) Proposed project's assistance will include assisting program participants to achieve and maintain independent  living and establishing a record of success (including but not limited to maintaining permanent housing for more than 6-months, employment, connection with mainstream resources etc.)
6) Project will meet the civil rights threshold requirements (Section IIIC.2.d. of the FY 2012 General Section (
7) Recipient will provide a signed Certification of Consistency with the Consolidated Plan (Form HUD-2991) (if the applicant is not a state or unit of local government) that the application for funding is consistent with the jurisdiction's HUD-approved consolidated plan.
8) Recipient will participate in the annual point-in-time count, conducted during the last week in January.
9) Successful letters of intent for any new projects will also include agreement to provide a completed Project Application in accordance with the requirements outlined by HUD

Please direct any additional questions to Francie Roberts-Buchanan at [email protected] or by calling 304-528-5660.

Francie Roberts-Buchanan,    Chair of CHWCoC Prioritization and Evaluation Committee

Last updated: 2016-07-06